| PRODUCTIVITY |
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Wasting time on unproductive tasks, like searching for files
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No need to search for files, making free time for high-value work
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Staff are disrupted by broadcast email related to searching for specific files
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No unnecessary disruption by email or other communication channels. No more 'lost zombies' walking around the office
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Executing labor-intensive inventories to keep track of lost records
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Inventories are maintained automatically with discrepancies eliminated with the help of hand-held readers
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Spending time on manual tasks, such as mark-in and mark-out
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Mark-in, mark-out, transfer and other procedures are fully automated
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| QUALITY and COMPLIANCE |
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Quality of execution of internal policies fully dependends on staff behaviour. Enforcement by management is extremely time consuming.
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Execution of internal procedures and quality control is automated and becomes an inherent part of day-to-day activities
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Impossible or very expensive to implement and maintain compliance to requirements of 3rd-party, eg. High Court
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FileGuardian' integrated workflow engine can be configured in real-time and is an effective tool to bring and enforce necessary compliance
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Implementation and adjustment of best practicies always represents a significant challenge
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FileGuardian instantly enforces all modifications across all participants involved in records management process. Business intelligence dashboard provides instant access to real-time quality measures
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| GROWTH and OPPORTUNITIES |
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Lack of fast and reliable access to files creates problems for business, clients and partners
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Internal staff, clients and partners have fast access to find, order and retrieve records and relevant informartion
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Lack of technology makes it impractical to extend file tracking beyond records room
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Files are easily tracked as they move from person to person, department to department, facility to facility, company to company, country to country
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