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FLEXIBLE STORAGE
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Centralised Storage : FileGuardian automates tracking in central file rooms with bar codes or RFID tags to perform rapid Check-In, Check-Out, Retrieval from Archives and Transmitting to Archives.
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De-Centralised Storage : FileGuardian automates tracking in de-centralized environments with special tools for Admin Assistants and Secretarial staff.
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Internal Records Rooms : FileGuardian automates tracking for organizations that operate their own records centers (staffed or un-staffed). Handheld readers provide convenient operation among the shelves.
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Commercial Records Centres : FileGuardian automates interaction with commercial records centres, eliminating duplicate data entry for File Requisition Forms.
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| WHAT DOES A LOST FILE COST? |
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Keeping track of physical case files represents a costly and time-consuming problem for law firms, especially in practice areas in which files tend to pass rapidly among partners and administration staff.
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With FileGuardian it is easier to use, more accurate and more cost effective than any other inventory tracking systems. RFID makes it easier to take frequent inventories, and provides employees with a simple file check-in and check-out process that assures high compliance.
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FILE TRACKING
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FileGuardian saves time by keeping track of the location of every file folder, box, book, etc. Searches for misplaced files are eliminated, desktop tools allow staff to locate and retrieve files without time loss.
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SAVING ON SPACE
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FileGuardian reduces the amount of square footage required for storing files, as records can be filed in vertical file systems rather than boxes until they are ready to be shipped offsite. Storage boxes are very inefficient for onsite storage and can take up to twice as much cubic space as a vertical file shelving system. The vertical shelving not only saves space in the records department, it can also help save space in file and war rooms.
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AFFORDABILITY
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Most law firms currently view the cost of an RFID system as too high to justify the return on investment. Costs for an RFID system could conservatively begin in the $25,000 to $100,000 range, with additional annual costs for RFID tags, equipment and software upgrades. FileGuardian deployment costs for medium size practice do not exceed $10-15K with no annual fees unless firm prefers 24x7 support arrangement.
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