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Non-intrusive and Permanent Tracking |
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FileGuardian provides continuous automatic tracking of documents, and often without the need for staff involvement. RFID observations are automatically recorded as documents are moved from desk-to-desk, cubicle-to-cubicle, room-to-room, department-to-department, facility-to-facility.
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Automated Shelf & Pigeonhole Inventory |
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FileGuardian accelerates retrieval of documents by RFID-enabled shelving via automation of mark-in and shelf inventory. It fully utilises existing storage system, there is no need to buy new storage equipment.
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Streamlined Mark-in and Mark-out |
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FileGuardian makes mark-in and mark-out procedures a breeze by processing documents and batches of documents instantly. Automatic mark-in 'return' chute eliminates the manual process, while a self-serve mark-out option uses IT network credentials or personnel badges.
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Finding Misplaced Documents Quickly |
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Handheld device allows you to locate missing documents quickly. The laser-guided read range of 3 meters points you to a missing record.
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Easy Audits |
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Periodic audits using handheld reader can be done in fraction of time. The audit provides a discrepancy report and updates the locations of records to reflect what was found on the shelf.
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Enforcement of Data Standards and Procedures |
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FileGuardian helps create and enforce standardisation of data and operational procedures. MyOffice24x7 Electronic Records Management System allows each department define its' records using department-specific data, terminology and workflows.
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Prevention od Unauthorised Removal |
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FileGuardian allows for setup to prevent unauthorized removal of items from the facility.
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Integrated Security |
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FileGuardian authentication and authorisation procedures utilise company's internal security resources, including LDAP such as Active Directory. Single-Sign-On, OpenID, RFID personnel card protocols are also supported.
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Integration With Existing Systems |
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FileGuardian integrates with other systems via internal workflow engine and input connectors to sychronise data with external information resources.
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Limited and Unlimited Perimeter |
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FileGuardian physical boundaries and logical access to information resources can be set at any level: team / department / enterprise / business partners - workplace / cubicle / room / single facility / multiple facilities / multiple countries
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Ease of Plug'n Play |
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Internet browser and desktop's USB socket is the only requirement for deployment of any of FileGuardian's hardware and applications.
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